SOFT WARRIOR SPARTA

Privacy Policy

Last Updated: August 20, 2026

Version: 1.0

 

1. This Privacy Policy

Please carefully read this Privacy Policy as it provides you with information about your personal data being processed in connection with:

•       your access to and interaction with the Soft Warrior Sparta website and online store available at https://sparta.training, including any associated software, subdomains, and application programming interfaces (the “Website”);
•       your purchase of products and use of our store, including orders, payment, delivery, and customer support (the “Purchases”); and
•       discussions and communications aimed at responding to your inquiries or pursuing certain business relationships with us (the “Business Relationship”).

This Privacy Policy explains which types of personal data we hold about you, how we collect and process such data, how long we keep it, and your rights. We handle your data in line with this Privacy Policy and strive to comply with applicable data protection laws, including the California Consumer Privacy Act (CCPA/CPRA) and, where applicable, the EU and UK General Data Protection Regulation (GDPR).

2. Interpretation

In this Privacy Policy, “personally identifiable information”, “personal data”, and “personal information” are synonyms. They refer to any information that identifies or can reasonably identify you, either directly or indirectly. The terms “business”, “controller”, “process”, “processor”, and “service provider” shall have the same meaning as, and be inclusive of, similar concepts under applicable data protection legislation.

The terms “you”, “your”, “visitor”, “customer”, and “user” refer to any individual who accesses or interacts with the Website, makes a Purchase, is contacted by us, or reaches out to us. If you provide us with personal data of other individuals, you must ensure that such individuals are informed of this Privacy Policy.

3. Contact Details

We, Soft Warrior Sparta , a company established under the laws of the State of California, United States, are the data controller for the data collected under this Privacy Policy, meaning we determine how and why your data is processed. If you have any questions about this Privacy Policy or your data processing, please contact us:

Soft Warrior Sparta 

101 Acadia St, San Francisco, California, 94131, United States

Email: sales@sparta.training

4. Our Principles

While processing your personal data, we adhere to the following principles:

a. Lawfulness

We endeavour to process personal data in accordance with applicable data protection laws and only on the basis of appropriate legal grounds.

b. Transparency

We endeavour to make our processing activities transparent and understandable, including by providing you with all reasonably necessary information regarding the processing.

c. Purpose Limitation

We process your data only for the purposes for which it was collected. If we establish any other purpose, we will inform you reasonably in advance.

d. Control

We try to give you as much control over your data as reasonably feasible, taking into account the available functionality.

e. Security

We make efforts to comply with best practices applicable to the development and maintenance of our security systems to ensure ongoing confidentiality, integrity, and availability of your personal data.

5. Types of Data

The categories of personal data we collect depend on how you interact with us and use the Website. We collect and process the following types of personal data:

a. Website Usage Data

This may include Internet protocol (IP) address, device details, operating system and browser information, data regarding your interactions with the Website, and other technical data collected automatically when you connect to the Website.

b. Order and Transaction Data

When you make a Purchase, we collect your name, billing and shipping address, email address, phone number, order details, and transaction information. Full payment card details are processed directly by our third-party payment providers and are not stored by us.

c. Account Data

If you create an account, we collect your name, email address, password (stored in encrypted form), order history, and any other information you choose to add to your account profile.

d. Contact Data

When you contact us, subscribe, or submit a form, we may collect your name, email address, phone number, and the content of your message or inquiry. Please do not provide personal data unless reasonably necessary.

e. Marketing Data

This includes your email address and marketing preferences, used to send you newsletters and promotional communications where you have subscribed.

f. Tracking Technologies Data

This data is collected through cookies (small files placed on your device) and other technologies, such as pixels, tags, and plugins, that we or third-party service providers use in connection with your access to the Website. You can learn more in our Cookies Policy.

6. How We Use Your Data

a. Website Usage Data

We use it to operate and improve the Website, analyse interactions, prevent and detect fraud or abuse, and safeguard the security of the Website and its visitors. The lawful basis is the performance of a contract (making the Website available) and our legitimate interest in improving, protecting, and maintaining the Website.

b. Order and Transaction Data

We use it to process and fulfil your orders, arrange delivery, process payments and refunds, provide customer support, and comply with our legal and accounting obligations. The lawful basis is the performance of a contract with you and compliance with our legal obligations.

c. Account Data

We use it to create and manage your account, provide access to your order history, and improve your shopping experience. The lawful basis is the performance of a contract and our legitimate interest.

d. Contact Data

We use it to respond to your inquiries, provide support, and, where relevant, discuss potential collaboration. The lawful basis is our legitimate interest and, where applicable, taking steps at your request prior to entering into a contract.

e. Marketing Data

We use it to send you marketing and newsletter emails about our products, offers, and news. The lawful basis is your consent, which you may withdraw at any time.

f. Tracking Technologies Data

We use it to analyse Website usage, understand your needs, enhance your browsing experience, and provide advertisements on third-party websites. Except for necessary cookies, the lawful basis is your consent, which you provide through our cookie preferences. Necessary cookies are required for the proper functioning and security of the Website; the legal basis for their use is the performance of a contract.

7. Retention Period

As a general rule, your personal data is kept as long as necessary for the purposes for which it was collected. It may be retained longer if required to meet our legal obligations, in relation to legal proceedings, or to protect our rights and legitimate interests. In particular:

•       Order and Transaction Data is retained for the duration of our relationship and for the period required by applicable tax, accounting, and consumer protection laws (typically several years after the transaction).
•       Account Data is retained for as long as your account remains active, and deleted or anonymised within a reasonable period after account closure, subject to legal retention requirements.
•       Contact Data is retained for as long as necessary to handle your inquiry and for a reasonable period thereafter.
•       Marketing Data is retained for as long as you remain subscribed; you can unsubscribe at any time.
•       Website Usage and Tracking Technologies Data retention varies by technology, as described in our Cookies Policy.

8. Data Sharing

a. General

We may share your data in line with this Privacy Policy, applicable laws, our Terms of Use, or with your consent. Appropriate measures are taken to protect your data during such transfers.

b. Sale and Sharing of Your Data

We do not sell or rent out your personal data. However, the use of certain tracking technologies on the Website may qualify as a “sale” or “sharing” under applicable laws, including the CCPA. Accordingly, data collected through such technologies may be deemed sold or shared. You have the right to opt out, as described below.

c. Recipients

Given the purposes outlined above, your personal information may be shared with the following categories of recipients: (i) affiliates; (ii) support, technical, legal, and compliance providers; (iii) hosting and infrastructure providers; (iv) payment service providers; (v) shipping and logistics providers; (vi) analytics providers, such as Google Analytics; (vii) advertising and social media providers, such as Google and Meta (Facebook); (viii) email delivery and marketing providers; (ix) customer support and chat providers; (x) government authorities, upon their request or where necessary to comply with our legal obligations; and (xi) another entity if we sell or otherwise transfer the Website or business, in whole or in part.

9. International Data Transfers

We are established in the United States, and your data may be processed in the United States and other countries where we or our service providers operate. These countries may have data protection laws that differ from those in your jurisdiction. Where required by applicable law, we implement appropriate safeguards (such as standard contractual clauses) to protect your data during international transfers.

10. Automated Decision-Making

We do not make any decisions based solely on automated processing that produce legal or similarly significant effects on you. If we intend to do so, we will inform you in advance and in accordance with applicable law.

11. Your Data Subject Rights

a. Verification

If you wish to exercise your rights, we may request certain information to verify your identity and confirm you are entitled to exercise such rights.

b. Your Rights

Subject to applicable legislation, you may have the following rights:

•       Right to Access — request confirmation of whether we process your data and obtain a copy of it.
•       Right to Correction — request correction or completion of inaccurate or incomplete data.
•       Right to Deletion — request deletion of your personal data in certain circumstances.
•       Right to Objection — object to processing that relies on our legitimate interests.
•       Right to Opt Out — opt out of the sale or sharing of your personal information at any time.
•       Right to Restrict Processing — request that we suspend processing in certain circumstances.
•       Right to Data Portability — request transfer of your data in a structured, commonly used, machine-readable format.
•       Right to Withdraw Consent — withdraw consent at any time where processing is based on it.
•       Right to Non-Discrimination — you will not be discriminated against for exercising your rights.
•       Right to File a Complaint — lodge a complaint with a competent supervisory authority.

To exercise any of these rights, please contact us at sales@sparta.training.

12. Third-Party Links

The Website may include links and social media plugins to third-party websites and applications. Clicking on them may allow third parties to collect or share your data. We do not control or endorse these third parties and are not responsible for their privacy practices. You should review the privacy policies of any external websites or apps you visit.

13. Personal Data of Children

The Website is not intended for children under 18 years (or older if local laws set a higher age). We do not knowingly collect personal data from children. If we learn that a child has provided us with personal information, it will be promptly deleted. Parents or guardians who believe their child’s data has been collected should contact us.

14. Modifications and Updates

This Privacy Policy is under regular review and may be updated at any time. If any changes are made, we will change the “Last Updated” date and version number at the top of this Privacy Policy. Please review it periodically to check for updates.